iERA Speakers and Training Request Terms And Conditions

Venue and attendance:

A suitable venue for the course should be selected with suitable audio and visual systems. Tables and chairs (laid out in classroom style) should be available for the event to facilitate a positive learning environment. All iERA events are open to men and women and suitable arrangements should be made to facilitate this. iERA suggest a registered attendance of 50 people for a course/workshop/debate/retreat/interfaith event and 25 people for a lecture/jummah khutbah but this is not mandatory.

Attendee registration data:

The inviting organisation will provide iERA with an electronic copy of the attendee’s data collected including but not limited to Name, Email Address and Contact Number.

Audio and video recording:

If the inviting organisation is recording the event, iERA will be eligible to have an unedited copy of the recording which iERA reserve the right to edit and use for future dawah activities. If the inviting organisation is not recording the event, iERA reserve the right to record the event.

Event communication and marketing:

Ensuring the communication and marketing of the event is the responsibility of the inviting organisation. A soft copy of the poster/flyer and or other marketing collateral should to be sent to iERA prior sending to print/publishing. The event marketing should feature the ‘iERA – Conveying The Call’ logo (Download the logo here.) and website link ‘www.ieracanada.wpengine.com’. iERA will not promote any event via their website/social media without prior written agreement.

Travel and accommodation:

All travel and lodging expenses incurred by iERA en route to the event must be paid for by the inviting organisation. This can include but is not limited to airfare, car rental, gas/petrol etc.

In the UK, should the estimated distance exceed 120 miles, provision should be made for overnight stay at a hotel.

In case of car travel, such costs are calculated on the basis of estimated miles travelled from the iERA head office or the host’s residence as appropriate, to the address provided by the inviting organisation. Each mile travelled will be charged at £0.35.

Car parking facilities:

The inviting organisation is responsible for arranging suitable parking facilities for the Speaker. If parking is not available, any costs incurred will be covered by the inviting organisation.

iERA presentation:

If applicable, the speaker will be given adequate time by the inviting organisation to present the work iERA does

Honorarium (North America Only)

For events in North America, an honorarium is a payment that is made without expectation or obligation, and is normally a gesture to recognise the activities that have been provided by the visiting speaker rather than as a payment for services rendered. The honorarium must not exceed $2,000 USD for a course or workshop, and $1000 USD for a lecture (excluding travel and accommodation expenses).

Speaker:

iERA reserve the right to recommend an alternative speaker for the training requested, based on the speaker’s expertise in that area/topic.

Unforeseen circumstances:

After your request has been confirmed by iERA, if iERA faces any emergency or unforeseen circumstances, a full refund of all money paid can be offered upon request. In this unlikely situation, iERA will endeavour to find a replacement speaker.

Cancelling or changing your confirmed request:

If the inviting organisation happens to make changes to the event time, location or date, this may invalidate the request. Any changes must be agreed with iERA in writing. The inviting organisation must notify iERA immediately if the event has been cancelled and will be liable for any accommodation or travel arrangements made before.

Remuneration:

Once your request has been confirmed, iERA will discuss remuneration for travel/accommodation/honorarium, and if/how they should be made, at the discretion of the visiting speaker.

iERA is happy to negotiate terms and conditions upon written request to info@iera.org